Mac Mail

How to create your new POP email on Mac Mail

Summary of POP email settings

Please note: Make sure you use your own email address and given password when completing the following steps.

IMPORTANT: The below steps are ONLY for setting up a brand new POP email account.

Do NOT delete your existing POP account.

How to create your new POP email on Mac Mail

Step 1: Getting Started

Launch Mac Mail and then Select ‘Preferences’ under the ‘Mail’ Menu.

This will open up a pop up window for your Accounts.

Step 2: Add Account

To add an account click on the “+” button down the bottom left hand side of the pop up Accounts window. Select “Add Other Mail Account” and click Continue

Fill the following in:
Name: The full name of the person whose account it is (ie. Jack Williams)
Email Address: (ie. name@yourdomain.com.au)
Password: Enter the password you were provided then click Sign In.

It will then run a test and then click Next.

Step 3: Incoming Mail Server Info

Fill the following in:
Account Type: Select POP
Mail Server: Enter mail.yourdomain.com.au (ie. enter your OWN domain)
User Name: Enter your email (eg. name@yourdomain.com.au)
Password: Enter the password you were provided then click Next

Once you have done this you may be presented with the verify certificate pop up. Click Connect.

Step 4: Outgoing Mail Server

Fill the following in:
SMTP Server: Enter mail.yourdomain.com.au
User Name: (ie. name@yourdomain.com.au)
Password: Enter the password you were provided Then Click the button

Step 5: Account Summary

You will then be taken back to your account summary window. Click on your account on the left to reveal its information on the right hand side. You will then need to make the following changes.

Step 6: Account Information

Select your account on the left hand side that you have just created. Make sure ‘Account Information’ Tab is highlighted.
Then check/fill in the following information

Account Type: POP
Description: The name of the person whose account it is or Business Name
Email Address: Check it says (ie. name@yourdomain.com.au)
Full Name: The full name of the person whose account it is (ie. Jack Williams)
Incoming Mail Server: Check it says mail.yourdomain.com.au
User Name: Check it says (ie. name@yourdomain.com.au)
Password: leave (This should have dots in there representing your password)
Outgoing Mail Server: It should have your SMTP server selected *Make sure Use only this server option is ticked

Step 7: Account Information

Select ‘Edit SMTP Server List from the Outgoing Server list.

Step 8: Outgoing Server Information (Account Information)

With the ‘Account Information’ tab open make sure you have the following settings for your selected SMTP server.

Description: Enter a name that makes sense to you – i.e. My outgoing server
Server Name: Check it says mail.yourdomain.com.au
TLS Certificate: None

Step 9: Outgoing Server Information (Advanced)

With the ‘Advanced’ tab open make sure you have the following settings.

Select Use Custom Port: Enter 465 Use Secure Sockets Layer (SSL): Make sure this is Checked
Authentication: Password
User Name: Check it says (ie. name@yourdomain.com.au)
Password: leave (This should have dots in there representing your password or re-enter your password) Click OK.

Step 10: Mailbox Behaviours

Now select the ‘Mailbox Behaviours’ a tab. Feel free to have whatever settings you choose here.

Step 11: Account Information (Advanced)

With the ‘Advanced’ tab open make sure you have the following settings.
Include when automatically checking for new messages: Check
Remove copy from Server after retrieving a message: Check *Option beneath should be set to ‘After 30 days’
Port: 995
Use SSL: Checked
Authentication: Password

Once all of this has been done please close the account box by clicking the small red cross up the top left of the window.

Step 12: Save Changes

Click Save.

Step 13: Connection Doctor

Next we are going to check the connection of our email account to make sure everything is working properly. Select ‘Connection Doctor’ under the ‘Window’ Menu.

Step 15: Connection Status

This next pop up window will show you if everything is connected properly. If all goes to plan and you have put in all of your settings correctly you will be presented with 3 green lights.

Connection Status: This shows that your computer is connected to the internet
Account type SMTP: This shows your success for connecting to your outgoing mail server (ability to send emails)
Account type POP: This shows your success for connecting to your incoming mail server (ability to receive emails)

*If you think you may have the wrong setting Go back and revisit your settings by clicking on ‘Preferences’ under the ‘Mail’ menu.